ACORD 23 (Vehicle Schedule)
A standard ACORD form used to list and describe vehicles covered under a commercial auto policy.
What It Is
The ACORD 23, formally known as the Vehicle Schedule, is a standardized form used to list all vehicles insured under a commercial automobile policy. Each entry on the form includes the vehicle year, make, model, VIN, garaging location, and coverage symbols that apply.
This form serves as the detailed vehicle roster that accompanies the ACORD 137 (Commercial Auto Application) or is used independently to communicate vehicle information to carriers during quoting, binding, or endorsement processing.
The ACORD 23 is essential for fleets and any insured with multiple vehicles, as it provides the structured data carriers need to rate each unit correctly.
Why It Matters for Brokers
For brokers managing commercial auto accounts, the ACORD 23 is a daily working document. Errors in VIN transcription, incorrect garaging zip codes, or mismatched coverage symbols directly affect premium accuracy and can create coverage gaps. A vehicle listed with the wrong symbol might not carry liability coverage when the client assumes it does. Brokers handling fleet accounts with dozens or hundreds of units must ensure that every add, delete, and change is reflected on the current vehicle schedule. Failure to maintain an accurate ACORD 23 is a leading cause of E&O claims in commercial auto.
Real-World Example
A trucking company with 35 power units adds 3 new trucks mid-term. The broker completes an updated ACORD 23 listing the new VINs, garaging locations, and applicable coverage symbols (7 for specifically described autos, with symbols 1 through 9 as applicable). The carrier processes the endorsement based on this schedule, and the broker retains the signed copy as proof of the change request.
Common Mistakes
- 1Transposing digits in VINs, which causes the carrier to rate the wrong vehicle type and can void coverage in a claim.
- 2Using an outdated vehicle schedule that does not reflect recent additions or deletions, leaving new units uninsured.
- 3Failing to update garaging locations when vehicles are reassigned, which affects territorial rating and premium.
How brokerageaudit.com Handles This
Submission Intake automatically extracts vehicle data from uploaded ACORD 23 forms and validates VINs against industry databases. Policy Checker cross-references the vehicle schedule against the issued policy to flag any discrepancies in unit counts, VINs, or coverage symbols.